CITY OF SPRINGFIELD, GEORGIA
ADMINISTRATIVE SPECIALIST
Full-Time | Pay Grade G8
Salary Range: $46,570.75 – $60,764.26
Reports to: City Manager
The City of Springfield is seeking a highly organized, adaptable, and motivated Administrative Specialist to provide cross-functional support across City operations. This is a unique position designed for someone who enjoys variety, can manage multiple priorities, and is comfortable working across different areas of municipal government.
The Administrative Specialist will work directly with the City Manager while providing support in City administration, finance and accounting, utility billing and customer service, Mars Theatre operations, City events, and special projects. The responsibilities of the position may shift based on workload and organizational needs.
Key Responsibilities
- Provide administrative and project support to the City Manager, including correspondence, scheduling, document preparation, research, project tracking, contracts, deadlines, and follow-up.
- Assist with routine finance and accounting functions, including invoices, accounts payable, purchasing documentation, financial records, spreadsheets, reconciliations, audit support, and related tasks.
- Cross-train in Utility Billing and Customer Service and provide front-office coverage as needed, including payments, customer accounts, service requests, and billing inquiries.
- Provide administrative and operational support for the Mars Theatre, including rentals, ticketing, events, vendors, purchasing, inventory, and customer communications.
- Assist with City events, Council meetings and workshops, special projects, and other administrative needs as assigned.
- Coordinate with City departments, contractors, consultants, vendors, community partners, and the public.
- Maintain accurate records and appropriately handle confidential or sensitive information.
What We’re Looking For
The ideal candidate is organized, dependable, detail-oriented, comfortable working with numbers and the public, and able to move between different responsibilities throughout the workday. Strong communication, customer service, computer, and organizational skills are essential.
Experience in administration, accounting/bookkeeping, customer service, utility billing, local government, office management, banking, event administration, or related work is preferred.
A high school diploma or equivalent and valid driver’s license are required. An associate’s or bachelor’s degree in business administration, accounting, finance, public administration, or a related field is preferred but not required.
Schedule
Normal operating hours are Monday through Friday, 8:15 a.m. – 4:45 p.m.
Some schedule adjustments may be required for evening or weekend responsibilities, including City Council meetings or workshops, Mars Theatre events, the Springfield Fall Festival, and other City activities. When applicable, schedules will be adjusted or compensatory time/overtime provided in accordance with City policy and applicable wage and hour requirements.
Compensation
Pay Grade 2026 – G8: $46,570.75 – $60,764.26 annually.
Starting salary will be based on qualifications and experience.
Please complete and return Employment Application and Resume to jsmith@springfieldga.org